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McCombs Office Solutions and Tips

Happy Holidays!

The McCombs Technology Training Team would like to wish you all a Happy Holiday!

While you are away, don’t forget to check your McCombs email.  If you are away from your personal computer, you can check it via Webmail (sign in with your McCombs username and password).  Webmail can be accessed from the bottom left corner of the McCombs home page under Community.

Looking for some holiday cheer?  “Elf” your friends and family with elfyourself.com (use your digital photos of loved ones to make a fun video and holiday card).

The Training Team is going on vacation next week.  We’ll be back in January with new tips and tricks, and our spring class schedule.

We wish you a great holiday break and a happy New Year! 

Photoshop

Recently, we’ve had some questions about Photoshop.  While Adobe Photoshop is a great and very in depth graphic design and image editing program, inevitably questions about it receive the “Photoshop is not part of the McCombs Common Operating Environment” response. However, there are a number of places McCombs students, faculty, and staff can go for help with their Photoshop needs. 

The only lab in the Business School complex with Photoshop installed is the Multimedia Lab. The Media Lab does provide assistance with editing graphics, videos, and audio. Media Lab website

The UT School of Information has a Photoshop introduction: UT School of Info

Ultrashock.com also has great step-by-step easy to follow tutorials: Tutorials

If you’d like to watch some videos on how to use the many, many features of Adobe Photoshop you can search for “Photoshop Tutorials” on www.YouTube.com. There are some great videos there, but you may have to do some searching to find one for a specific subject.

Deleting Temporary Internet Files

Recently a student contacted the trainers because he was having trouble logging into a secure web site.  He knew that he was using the correct username and password.  One of the tricks that I’ve picked up on the Training Team is that sometimes your temporary internet files can prevent you from logging into web sites.  In one case a few years ago, a student would log into Web Site A and be redirected to a page on Web Site B.  Deleting temporary internet files can sometimes solve a situation like this. 

Temporary internet files are files left on your computer after you visit web sites.  When you revisit one of these web sites, the temporary internet files allow your computer to only download the updated content on the page.  This makes the page load faster. 

Even though they can help pages load faster, temporary internet files take up space on your computer and over time they can make your computer run slowly.  They can also contribute to the logging in problem I already mentioned.  I think it is a good idea to delete these files regularly, or at least when your computer is running slowly or you can’t log in to a web site.

Visit our Tech Help Wiki and read our Temporary Internet Files article for instructions on how to delete these files.

The Mail Merge

It’s that time of year again. The Holidays are here and we are all going to be sending out cards and emails. At McCombs we’ll be sending all kinds of things during this last month of the semester. Many of us will be doing some Mail Merging and some of us for the first time in Microsoft Office 2007. 

Mail Merge is a feature in Microsoft Word. You use mail merge when you want to create a set of documents, such as a form letter or an email that is sent to many customers. Each letter has the same kind of information, with one or more pieces of unique information. For example, each letter can be personalized to address each customer by name. The unique information in each letter comes from entries in a data source, like an Excel spreadsheet with customer names, addresses, or emails, or the Contacts folder of your Outlook mailbox.

The Training Team has put up a few very helpful links on the McCombs Tech Wiki to help you through the Mail Merge season.

Mail Merge on the McCombs Wiki

Office 2007 Mail Merge Options

McCombs Technology Wiki is located at:  http://www.mccombs.utexas.edu/tech/help

Happy Thanksgiving!

Key Tips and Keyboard Shortcuts in Office 2007

This post is for all of you out there who love keyboard shortcuts.  This is also for anyone who thinks they might love keyboard shortcuts, if only they knew some.  Also for laptop users who hate the track pad and little button in the middle of the keyboard (I particularly dislike the button).  For those of you getting carpel tunnel from mousing.  And for anyone else.

If you have already used keyboard shortcuts in Office 2003 (or earlier), there is good news – almost all of the old keyboard shortcuts still work in Office 2007.  In addition to the old keyboard shortcuts, Microsoft has also added a new feature called Key Tips. The real beauty of Key Tips is that you can reach anything on the ribbon, without having to memorize key combinations.

The other beauty of key tips is that the Quick Access Toolbar is customizable, and if you add something to it, then you will have a two key combination to access that button.  To read more about how to customize the Quick Access Toolbar, read the post about Customizing in Office 2007.

Watch the video below to see Key Tips demonstrated.

Video