Sometimes on Friday, you really need to find that email someone sent you on Wednesday. But if you have a lot of email, scanning the date received column can be blinding. One day runs into another. The solution? Show in Groups.

Show in Groups lumps your email in groups and adds a heading for each group. The current weeks’ emails are grouped by day and previous emails are grouped by Last Week, Two Weeks Ago, Three Weeks Ago, and Older. The heading makes it easier to know where to look for that Wednesday email.

Show in Groups works when your email is organized in other ways, too. So if you are viewing your email by From or Category, it will lump email from the address or in that category together and make it easier to spot with a header.

Turn Show in Groups On and Off in Outlook

Outlook 2003/2007

In 2003 and 2007 you’ll have to set this for each individual mail folder. Changing view settings cannot be done for all folders at once.

  1. Click on a mail folder in the folder list on the left.
  2. Go to the View menu and select Arrange By.
  3. A menu will appear to the right. At the bottom, select Show in Groups. If you see a check mark beside Show in Groups, then your email is already being shown in groups.

Outlook 2010

In Outlook 2010 you can select to show in groups in one folder, and then apply that view to all your other mail folders.

  1. Go to the View tab on the ribbon.
  2. In the Arrangement section, click the drop down arrow.
  3. Select Show in Groups.

Apply a View to all Mail Folders in Outlook 2010

A view is a collection of settings that say how you prefer to look at your email. This includes where your reading pane’s location, whether your email is shown in groups, and which fields are shown in your email list.

  1. Click on the View tab of the ribbon.
  2. Click on the Change View button.
  3. At the bottom of the menu that pops down, click Apply Current View to Other Mail Folders.