the MOST

You are probably aware that you can send a file as an attachment in Outlook.  (If you were not aware of it, read the Training Team’s Outlook 2003 instructions.  If you have Outlook 2007, just click on the paperclip button and then follow the 2003 instructions.)

What you might not know is that you can also send Outlook items as attachments.  For example, you can send a contact or distribution list, a calendar appointment, or an email as an attachment.

To send an Outlook item as an attachment:

1. Create a new email message.
2. In Outlook 2007, on the Message tab of the ribbon, click on the Attach Item button.
   In Outlook 2003 the process varies depending on if Word is your email editor or not.  If Word is not turned on as your email editor, go to the Insert menu and select Item.  If Word is turned on as your email editor, click on the arrow next to the paperclip button and select Item.
3. A window will open showing your mailbox folder structure.
4. Navigate to the folder that contains your item.
5. The bottom of the screen will show you the contents of the folder.  Find and select the item you want to attach.
6. In the Insert As section at the right side of the window, select Attachment.  If you select Text Only, it will not send an attachment, the text from the item will be inserted into the email.
7. Click OK.
8. Compose and send your email as usual.

The person who receives the message can just drag the attached item and drop it in the appropriate folder to add it to the folder.  To simply read the contents, they can double-click on it to open it.